(a) All female members of an affiliated Surrey Club shall be members of the Association and an annual per capita levy in respect of them shall be paid by the home Club to the Association. The amount of the per capita levy for all categories of membership shall be fixed annually by the Committee. No per capita levy need be made in respect of any honorary life members. A player who is a member of two or more affiliated Surrey Clubs shall pay one county levy in respect of the club that is her nominated club for handicap purposes. It shall be the responsibility of the member to inform the nominated club when this occurs.
(b) All members of the Association, including honorary members, shall be entitled to represent their Club in any Surrey County competition, to enter any individual competition run by the Association and to compete in the County Championship and to play for the County teams. If a player is also a member of an affiliated club in another county and pays affiliation fees to that county, she must state at the beginning of each calendar year which county is to be her home county for representative purposes. A player may only play in one County Championship and represent one county in any given year.
(c) Any Surrey born female player or one who has had a long past membership of a Surrey club and who has membership of an EG affiliated club in another County may, on payment of the levy, become a member of the SLCGA. It is the responsibility of such a player to make payment directly to the SLCGA by the 1st January each year if they wish to maintain or commence membership under this criterion.
(d) Junior Membership A candidate for junior membership shall be under eighteen years of age on 1st January. Junior members shall pay an annual subscription fee equal to the per capita levy. Juniors, including those who are elected under (c) above and subject to (b) above, will be entitled to play in county meetings at a reduced fee agreed by the committee. Juniors, may attend any General meeting.
4. HONORARY LIFE VICE PRESIDENTS
In recognition of outstanding past services to the county, the Committee may from time to time recommend a member to be elected an Honorary Life Vice President at a General Meeting of the Association.
5. HONORARY LIFE MEMBERS
A member may be elected an Honorary Life Member at a General Meeting of the Association on the recommendation of the Committee.
(a) The Committee shall have the power to suspend for a period not exceeding 12 months, or to expel a Club or member whose conduct is deemed to have breached any rule or is, in the opinion of the Committee, injurious to the good name of the Association.
(b) No Club or member shall be suspended or expelled from the Association without first being notified in writing, by the Captain or President, of the circumstances giving rise to the proposed action.
(c) No Club or member shall be suspended or expelled from the Association without first being summoned before the Committee and full opportunity given to them to advance an explanation or defence. 7 days notice shall be given of such summons. Three quarters of the Committee then present shall vote for their suspension or expulsion. The Captain or President of the Committee shall not have a casting vote on this occasion. Where the decision is to suspend, the decision of the Committee is final.
(d) A Club or member who is expelled, shall have the right of appeal to the members of the Association, at a Special General Meeting, if they so request in writing, to the Secretary within 7 days of their expulsion. The meeting shall be convened by the Secretary within 28 days of receipt of the appeal. If at least two thirds of the Clubs’ representatives present and entitled to vote are in favour of allowing the appeal, the Club or member shall be automatically reinstated.
7. CLUB DELEGATES
Each affiliated Surrey Club shall appoint a delegate. The delegate must be a member of the Association and be the representative for the purpose of voting at General Meetings (Rule 13(a)). The delegate should actively communicate between the Association and her own ladies’ committee and Club members. In addition she will act as the communication link between her Club and EG. Delegates should be appointed for a minimum of three years.
8. MANAGEMENT OF THE ASSOCIATION
The management of the Association shall be vested in a Committee consisting of officers and elected members who must be members of the Association.
(a) The officers of the Association shall consist of President, Vice-Presidents, County Captain, County Vice-Captain, Honorary Treasurer, County Training Officer and County Junior Organiser.
(b) Nominations for the office of President shall be presented by the Committee to the members at the Annual General Meeting. Upon election by the members the President shall serve for a term of two years.
(c) There shall from time to time be Vice Presidents, not exceeding two in number. Nominations for the office of Vice President shall be presented by the Committee to the members at the Annual General Meeting and upon election by the members; the Vice Presidents shall serve a term of three years, renewable once only. After six years in office a Vice President must stand down for a year before being eligible to be nominated to hold office in the Association. Vice Presidents shall be without voting rights at Committee Meetings.
(d) The County Captain shall be elected at the Annual General Meeting and shall hold office for two years consecutively. At the end of the term of office she must retire and at least one year shall elapse before she is eligible for re-election under this Rule. The County Captain is also responsible for the management of the County First Team.
(e) The County Vice Captain shall be elected at the Annual General Meeting and shall hold office for two years consecutively. At the end of this term she is eligible for election to the office of County Captain. The County Vice Captain is also responsible for the management of the County Second Team and the Stovold Team.
(f) The Honorary Treasurer, County Junior Organiser and County Training Officer shall be elected annually at the Annual General Meeting. They may serve a maximum of six years consecutively. To aid continuity the successors for these posts may be co-opted onto the committee without voting rights.
(g) Candidates for office under (d), (e) and (f) above may be nominated by the Committee or two affiliated Clubs. The nominations shall be in writing, signed by the proposer(s) and endorsed by the candidate as to their willingness to stand for office. The nominations shall be forwarded to the Association Secretary by 30th September. Nominations by the Committee shall not take any automatic priority at election over nominations made by Clubs.
(ii) ELECTED MEMBERS
(a) Up to nine members with a minimum of seven shall be elected to the Committee in accordance with the following rules:-
(i) Not more than two members may be elected from the same Club
(ii) An elected member may not serve in office for more than three consecutive years (including if applicable a year in which she may have been a co-opted member) after which time she must retire and at least one year shall elapse before she is again eligible for election under this rule.
(iii) The nominations must be given in writing to the Secretary not later than the June Delegates' Meeting of that year
(iv) If there are no nominations at the June Delegates' Meeting the Committee will/may present nominations for Committee at the October Delegates' Meeting.
(v) The nominated and elected members of the Committee shall be elected/re-elected annually at the October Delegates' Meeting to take effect from the following Annual General Meeting.(iii) COUNTY SECRETARY
(iv) The County Secretary shall attend and minute all Committee Meetings, without voting rights.
(iv) HANDICAP ADVISERS
Handicap advisers will be appointed to serve a term of five years. They will attend Delegates Meetings and from time to time may be invited to the Committee Meetings.
(v) STANDARD SCRATCH SCORE ASSESSOR AND DEPUTY
The EG approved Standard Scratch Score Assessor or deputy will attend Delegates' Meetings and from time to time may be invited to the Committee Meetings.
(vi) COUNTY VOTING MEMBER FOR EG MEETINGS
For EG meetings the Committee will nominate the Association’s voting member who will attend EG meetings. The nominated person may be the Captain or Vice Captain.
(vii) PEARSON TROPHY MANAGER
The Pearson Trophy Manager shall be appointed by the Pearson Committee and will attend Delegates' Meetings and from time to time may be invited to the Committee Meetings.
(b) The Committee may be summoned to meet, at any time, by the Captain or by not fewer than four committee members.
(d) If for any reason a vacancy occurs during an Executive’s term of office, the Committee shall have the power to co-opt another member of the Association to fill the vacancy for the remainder of the year. The election of a previously co-opted member must proceed as in 8(ii)(a) above.
10. GENERAL MEETINGS
The President shall preside at General Meetings. In the absence of the President any meeting shall be presided over by the Captain or in her absence the Vice Captain or by a Chairperson elected by those present.
(ii) Any affiliated club or member of the Association may propose resolutions to the Annual General Meeting provided that notice shall be given in writing to the Secretary not later than 15th September of that year. Any such resolution must be seconded by an affiliated club of the Association. No Club or member, save with the consent of the Chairperson of the meeting, shall bring any matter before the meeting unless she has given notice of the motion in writing prior to the meeting.
The Association shall fully indemnify and hold harmless officers and members of its Committee, from any cost, expenses, liabilities and awards arising out of any action instituted at any time against the Association or any of the above such persons as a result of or arising out of the activities of such persons which were carried out in good faith believing that these activities fell within the scope of their responsibilities as a member of the Committee.
18. DISSOLUTION OF THE ASSOCIATION
If, at any General Meeting, a motion for the dissolution of the Association (which, unless proposed by the Committee must be sent to the Secretary and signed by the Delegate of not fewer than twenty Affiliated Clubs) shall be passed by a majority of two-thirds of the votes properly recorded at that General Meeting, the Committee shall thereupon, or at such future date as shall be specified in such resolution, proceed to realize that property of the Association and, after discharge of all liabilities, shall transfer the same to EG or to such body as shall in the opinion of the Committee constitute the governing body of women’s golf in England at that time, and upon completion of such transfer, the Association shall be dissolved.